Operations Meeting Agenda Template

When it comes to conducting a successful operations meeting, having a well-structured agenda is crucial. In this article, we will explore the importance of a standard recurring agenda and provide tips on how to create an effective weekly operations meeting.

Designate a Secretary for Each Meeting

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Firstly, designate a secretary for each meeting to take notes of what is discussed. This will ensure that all important points are captured and shared with the team afterwards.

Assign a Head Server or Bartender as Floor Manager

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If the restaurant is open all day, designate a head server or bartender to be in charge of the floor during the meeting to eliminate potential interruptions. This will allow for a focused discussion without any distractions.

Avoid Scheduling Meetings on Days Off

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No one wants to have to come in on their day off for a meeting – no matter how valuable it becomes. Try and find a day when no managers have a day off. Include all management personnel, front and back of house, and consider asking shift leaders and department heads to also join in.

Schedule Meetings During Peak Hours

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Most operators don’t have weekly numbers until the end of the day on Monday, so they schedule the meeting after those numbers are available for discussion – typically a Tuesday, Wednesday or Thursday afternoon between lunch and dinner service. Pick a weekly time for the meeting and a length – around 60-90 minutes.

Create a Standard Recurring Agenda

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Start with a global message, move on to weekly numbers, and share the efforts of each manager and successes and failures with guests. Change the content of each topic depending on what is going on in your restaurant. These first four topics should become a weekly shared overview of the state of your restaurant.

Benefits of an Effective Weekly Operations Meeting

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Running correctly, the weekly operations meeting engages your entire team in plans to improve sales, service, guest and employee satisfaction levels. It is the stage from which you provide direction to your staff, and the training ground for your managers to run the business in your absence.

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In conclusion, a well-structured agenda is essential for an effective weekly operations meeting. By following these tips, you can create a standard recurring agenda that covers general business topics to discuss every week. Remember to designate a secretary, assign a head server or bartender as floor manager, avoid scheduling meetings on days off, schedule meetings during peak hours, and create a standard recurring agenda. With a little organization and planning, your weekly operations meeting can become an absolute information and innovation machine – the most valuable time for your restaurant in the whole week.

Operations meeting agenda template